Data Entry Specialist/Administrative Assistant – San Diego, CA, US

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Data Entry Specialist/Administrative Assistant – San Diego, CA, US

Data Entry Specialist/Administrative Assistant

Department: Facilities Operations Management
Location: San Diego, CA, US

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NIKA is hiring for a Data Entry Specialist/Administrative Assistant who will support the Naval Medical Center San Diego (NMCSD) hospital campus and outlying dental/medical clinics in San Diego, CA!!

Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to design, build and manage real property by combining facilities operations management, engineering, and architecture all under one roof.

At NIKA, you’ll be excited to come to work each day. This position comes with a competitive salary package that includes health/dental insurance, 401(k), bonus programs, and many other perks.


  • HS Diploma required; Associate degree or higher education preferred

Primary Duties and Responsibilities:

  • The primary focus of this role is to utilize the Defense Medical Logistics Standard Support Facility Management (DMLSS-FM) computerized maintenance management system to log, organize and track maintenance records to support a suitable work environment for hospital staff and healthcare environment for patients.
  • The primary function and duty station will be to operate the Help Desk at the Facilities Management Department at NMCSD.
  • Secondary duties involve preparing weekly/monthly inventory reports, performing quality assurance checks on the inventory database, and field verification of inventory items.
  • Receive, input, and track service order repair calls for the Facilities Maintenance Department Help Desk.
  • Support the Maintenance Supervisor and Facility Managers with building inventory and service order tracking reports.
  • Support the Office Manager on various administrative tasks.
  • Conducts on-site inspections to field verify building inventory database is accurate and up to date.
  • Provide quality assurance review of corrective and preventative maintenance repairs to be followed per schedule.

Job Requirements and Essential Skills:

  • 2-3 years of data entry, help desk, or administrative assistant experience required
  • Experience with DMLSS-FM database strongly preferred
  • Ability to obtain and maintain a Government Secret Clearance required
  • Must possess a vehicle and valid US driver’s license
  • Proficient in Microsoft Excel, Word, PowerPoint and other MS Office suite products required
  • Ability to work independently and collaboratively in a fast-paced environment

About NIKA

NIKA delivers comprehensive services and solutions to support the full life cycle of facilities. For more than two decades, the Department of Defense and federal civilian agencies, as well as commercial and higher education institutions, have trusted NIKA to design, build, operate, and manage their real property. By combining facilities operations management, engineering, and architecture services, we provide value and expertise for complex and mission critical facilities. Headquartered in Rockville, MD with offices in San Antonio, TX, NIKA helps clients enhance operational excellence in locations around the globe.

NIKA is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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