Medical Document Control Support – Bethesda, MD, US


Medical Document Control Support – Bethesda, MD, US

Medical Document Control Support

Department: Facilities Operations Management
Location: Bethesda, MD, US

NIKA is hiring for a Medical Document Control Support to provide on-site administrative support at the Walter Reed National Military Medical Center (WRNMMC) in Bethesda, MD!

Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with the value and expertise to ensure operational readiness for complex and mission-critical facilities.

Job Responsibilities 

  • Write and maintain procedures for the creation and development of document control processes.
  • Implement processed to eliminate misfiled, lost, stolen paper documents. Security features are currently used on the FMD share-drives
  • Timely distribution of latest revision level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution.
  • Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
  • Perform input duties to generate documents, as necessary.
  • Set up Corporate Library; organize and coordinate all necessary documents and materials to be able to support staff in more effectively utilizing the information.
  • Provide support to office personnel in identifying materials for storage, scanning and disposal.
  • Scan documents as appropriate and ensure they are properly stored; dispose of paper materials as appropriate.
  • Manage the operation of the document control center to ensure that all users have the latest revision of appropriate documentation in a timely manner.
  • Adhere to the Federal Government requirements of conservation by recycling paper copies
  • Administration of document management/control systems
  • Maintain document registers
  • Issue documents and correspondence
  • Receive documents from NAVFAC and adding control information
  • Perform a quality control check of all outgoing and incoming documents.
  • Ensure that document properties held within the management system are accurate.
  • Produce documentation status reports for Project Managers
  • Convert documents from their native formats to pdf when required.
  • Train members of staff in document control processes
  • Support the ongoing design of the document management system.
  • Coordinate with other document control staff

Document Listing

  • Engineering Drawings
  • Engineering Standards
  • CAD Data
  • Inspection Instructions
  • Test Procedures
  • Work Instructions
  • Operations and Manual Operation
  • Internal Quality Manual
  • Customer Quality Manuals
  • Material Specifications
  • Forms
  • Confidentiality Agreements
  • Service Contracts

Required Qualifications

  • Two year business degree or equivalent
  • Six years administrative experience
  • Four years experience in records management
  • Knowledge of ISO document retention standards
  • Proficient in the use of standard office software programs and equipment
  • Well organized and able to work independently

NIKA is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.