Payroll Administrator – Rockville, MD, US

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Payroll Administrator – Rockville, MD, US

Payroll Administrator

Department: Administration
Location: Rockville, MD, US

NIKA is seeking a full-time Payroll Administrator to join our dynamic Accounting and Finance team located in our HQ office in Rockville, MD! The primary focus of this role will be to work closely with staff and senior management to coordinate all supporting functions related to the payroll process and corresponding provider software.

At NIKA, you’ll be excited to come to work each day. This position comes with a competitive salary package that includes health/dental insurance, 401(k), bonus programs, and many other perks. Our convenient suburban office boasts an on-staff barista, pool table, well-stocked kitchen, free parking, and much more.

Education, Training and Certifications:

  • Associate Degree or higher in related field required; Bachelor’s degree preferred

Primary Duties and Responsibilities:

  • The Payroll Administrator will process multiple different payrolls on independent schedules; semi-monthly (non-union) and weekly (union), and ad hoc as necessary.
  • Enter New Hire’s, Terminations, Salary changes and Benefits into ADP in addition to submitting all changes for Union Employees to Union delegate via fax / e-mail
  • Ensure accuracy of payroll records by maintaining ADP with updates in employee status changes, tax withholdings, child support, wage garnishments, tax levies, benefit deductions, vacation, holiday, etc.
  • Prepare, reconcile, and submit all reports for Local Union benefits on a monthly basis and remit payments in timely manner
  • Review timesheets for accuracy and timeliness for employees
  • Review business-related expense accounts and reporting to ensure all payments are funding from proper sources and with correct authorization
  • Create and maintain reports in ADP WorkforceNow
  • Maintain SCA spreadsheets due to additions, terms, amount changes.
  • Prepare and remit federal, state and local payroll tax reports in a timely fashion.
  • Reconcile payroll and benefits journal entries as part of monthly close process
  • Manage employee paid time off accruals and usage
  • Communicate and align with ADP and Accounting Team to ensure proper timing of all scheduled activities occur
  • Provide high level of internal customer service when resolving issues and answering payroll related questions of employees as applicable
  • Responsible for companywide messages and communications related to Payroll function and cycles
  • Reports to Director of Finance

Job Requirements and Essential Skills:

  • 7+ Years’ experience in payroll accounting ideally in Government Contracting
  • Demonstrated 4+ years of ADP experience is required
  • Must be fluent in Excel and Microsoft Office knowledge
  • Must have a high level of integrity and dependability with a strong sense of urgency and results-orientation
  • Experience with CBA / DBA / SCA payroll is preferred but not required
  • Communicate effectively with all members of staff regarding payroll
  • Keep all information confidential, acting with definite tact and professionalism
  • Ability to adapt to changing environment and support of multiple business locations
  • Display strong attention to detail and an ability to focus under pressure

NIKA is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the