Technical Writer/Proposal Manager – Rockville, MD, US

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Technical Writer/Proposal Manager – Rockville, MD, US

Technical Writer/Proposal Manager

Department: Administration/Business Development
Location: Rockville, MD, US

NIKA has an exciting opportunity for a Technical Writer and Proposal Manager working out of our Rockville, MD office! As a member of our dynamic Marketing and Proposals team, your work will be integral to the success of NIKA’s growth strategy and key pursuits. This growing team is focused on winning and we’re looking for like-minded professionals to grow with us!

Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to design, build and manage real property by combining facilities operations management, engineering, and architecture all under one roof.

At NIKA, you’ll be excited to come to work each day. This position comes with a competitive salary package that includes health/dental insurance, 401(k), bonus programs, and many other perks. Our convenient suburban office boasts an on-staff barista, pool table, well-stocked kitchen, free parking, and much more.


  • Bachelor’s degree from an accredited university in English, Business, Communications, or related field.

Position Requirements

  • Must have 8+ years of federal government Technical Writing and Proposal Management experience.
  • Industry experience is required – Facilities Management, A&E, or construction
  • Technical Writer and Proposal Manager will report to the Vice President of Marketing and Proposals and be responsible for writing and managing the development, coordination, and completion of Request for Proposal (RFP) responses that are compliant and compelling.

Technical Writing Requirements

  • Expert Level Technical writer with business development and competitive proposal experience.
  • Interpret customer requirements and work with SMEs to write clear, concise, and compelling proposal documentation.
  • Work collaboratively with subject matter experts and program leadership to capture key concepts and ideas while maintaining consistency in messaging and strategy through the use of proper tone/voice.
  • Writing assignments may include white papers, RFI responses, proposal technical content and solutions, past performance, staffing plans, and resumes for on-contract growth or new business pursuits.
  • Conceive, write, edit and proofread communications including, technical documents, presentations and customer-specific marketing materials.
  • Develop outlines and drafts for review and approval by technical specialists and management ensuring that final documents.
  • Communicate with document authors during the writing and editing process and work with technical staff to research and review documentation.
  • Consult with relevant information sources, including research, technical documents, and client and project personnel, to obtain background information.
  • Edit proposal material for content consistency, compliance and grammatical errors. Format proposal, integrating adjustments from team reviews.
  • Provide editing and proofreading through all stages of communications.
  • Advance communication processes, guidelines and standard procedures including document management, review and approval processes and quality control.

Proposal Management Requirements

  • Manage proposal development process from RFP release through production/submission.
  • Review and interpret Government solicitation requirements.
  • Coordinate resources for proposal development, writing, and production.
  • Develop a proposal schedule, RFP-compliant outline, compliance matrix, kickoff briefs, and proposal response material.
  • Assist proactively in development of strategic win themes and discriminators.
  • Collaborate with Capture Managers, executives, subject matter experts, and partners to provide proposal leadership, support, and overall direction.
  • Manage multiple proposal tasks with sometimes rapid turnaround deadlines.
  • Coordinate and Manage responses to Task Orders.
  • Harvest appropriate proposal content from previously submitted proposals.
  • Lead kickoff meetings, color team reviews and debriefs, and daily status meetings for price and non-price volumes.
  • Oversee the development of high quality, high impact artwork and graphics for proposals.
  • Ensure win themes and strategies are expressed in proposal.
  • Maintain quality and document version control throughout proposal process.
  • Assist with ongoing improvements for proposal processes, tools, templates, archives, boilerplate material.
  • Work closely with NIKA executives, technical professionals, business partners, and others to coordinate business proposal processes including – proposal schedules, proposal writing assignments, graphics support, content reviews/ editing, content compliance reviews, and related services.
  • Manage the NIKA corporate proposal library/online repository and provide configuration management, along with tailored content to proposal writers based on previously written material (i.e., Graphics, Presentations, Executive Summaries, Technical and Management Approaches, Past Performance, Resumes, etc.)
  • Must be able to work well within a team and be comfortable in a very fluid, fast-paced, and performance-based environment, building and responding to both short and long-term projects, deliverables and plans.
  • Flexible and open to changing schedules and priorities and managing multiple tasks simultaneously within compressed time frames.

Additional Skills

  • Strong verbal/written communication skills. Exceptional facilitation and presentation skills.
  • Ability to effectively and professionally interact with partners and subcontractors.
  • Strong organizational and time-management capabilities, as well as verbal communications skills.
  • Strong writing and editing skills, especially for technical documents – including commensurate expertise with advanced features of MS Word for document design, layout, and formatting; MS PowerPoint, Excel, and others (e.g., Adobe).
  • Experience in supporting the development of Federal Requests for Proposals including compliant, customer-focused proposal sections.
  • Familiarity with federal government contracting, solicitations, and RFP process is required.
  • Familiarity with Government procurement sites such as GovWin, FBO, etc.
  • A customer service mindset and approach are critical.
  • Ability to organize, prioritize, and manage multiple tasks simultaneously.
  • Ability to work well both in a team and independently.
  • Experience with graphics, desktop publishing or related field is desired.

About NIKA

NIKA delivers comprehensive services and solutions to support the full life cycle of facilities. For more than two decades, the Department of Defense and federal civilian agencies, as well as commercial and higher education institutions, have trusted NIKA to design, build, operate, and manage their real property. By combining facilities operations management, engineering, and architecture services, we provide value and expertise for complex and mission critical facilities. Headquartered in Rockville, MD with offices in San Antonio, TX, NIKA helps clients enhance operational excellence in locations around the globe.

NIKA is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.