Administrative Assistant

Administrative Assistant

Department: Administrative Assistant
Location: Bridgeport, CA

NIKA is hiring for an Administrative Assistant who will provide support services to the Base Operation Support Services contract in Bridgeport, CA!

Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with the value and expertise to ensure operational readiness for complex and mission-critical facilities.

Position Requirements

• Proficiency in computer systems (Maximo preferred)
• Computer literacy, including familiarity with common word processing, spreadsheet, database and basic accounting software
• Accurate and efficient typing skills for data entry, taking minutes and dictations, answering emails and typing letters and other documents
• Verbal communication for addressing other employees and business contact
• Customer service for dealing with techs and
• Organization and ability to multitask for filing and completing several clerical and administrative tasks at once
• Attention to detail to ensure all tasks are completed to a high standard, such as taking sufficiently detailed minutes and telephone messages
• Integrity and discretion when working with sensitive employee and customer details

Preferred Skills

• High school diploma or equivalent; additional certification or training in production control or related field is preferred.
• In-depth knowledge of production control procedures, systems, and best practices.
• Strong mathematical and numerical skills.
• Strong computer skills, including proficiency in Microsoft Office Suite.
• Ability to work in a team environment and collaborate effectively with others.
• Detail-oriented with a strong focus on accuracy.

Responsibilities

• Reviews technician completed work orders and preventative maintenance tasks for the Bridgeport BOS contract.
• Verifies accurate completion of all work tasks including work priority, delegation of work to appropriate shops and work completion timelines.
• Verifies labor and material charges to work tasks including validation of any requested corrections.
• Completes ad-hoc reports as needed.
• Assist Deputy Project Manager with reports and clerical
•  Assist with contractually required monthly status reporting.
• Other duties as assigned.

NIKA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, NIKA takes affirmative action to ensure that applicants are employed and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.