System and Equipment Coordinator – Fort Leonard Wood, MO, US

System and Equipment Coordinator

Department: Facilities Operations Management
Location: Fort Leonard Wood, MO, US

NIKA is hiring for a System and Equipment Coordinator to provide support to the Fort Leonard Wood Hospital Replacement project at Fort Leonard Wood, MO!

Named a “Top Workplace” by the Washington Post, NIKA is a well-established company that is focused on growth within an entrepreneurial environment. We work with governments to operate and manage their real property. Our operations management, engineering, and project management services provide our customers with the value and expertise to ensure operational readiness for complex and mission-critical facilities.

Primary Duties and Responsibilities

• Review vendor Risk Assessments, for FRCS and personal property systems.
• Review any applicable submittal, RFI, and Best Value Determination packet for accuracy and completeness.
• Assist and coordinate the overseeing Micro package installations and configurations.
• After FRCS of personal property systems are installed assist in conducting inventory and inspections of installed equipment to ensure hardware and software lists from the RMF process are accurate
• Coordinate with respective points of contact to ensure all submittals, RFIs, and Best Value Determination packets related to systems or equipment are accurate or corrections are being made to make the submittals, RFIs, or packets to facilitate accuracy prior to further processing.
• Review corrected submittals, Best Value Determination packets, equipment shipping lists, RFI replies, or any other application submittal to ensure corrections were made.
• Ensure IO&T Contractor is providing a tracker on where equipment packages (to include personal property systems) are in the procurement process. And work with IO&T Contractor to coordinate deliveries, installs, inventories, and inspections and oversee these and any associated tasks.
• Be knowledgeable of new RPIE systems and personal property systems. Be prepared to teach hospital staff the fundamentals of the system and how it works. Attend user training and be prepared to teach hospital staff how new hospital systems work, operational usage, and requirements for maintaining the system.
• Attend and represent DHA-FE in meetings associated with planning the purchase and details of the systems and equipment.
• Complete three DHA trainings required for access to eMASS.
• Tracks status of remaining quantity items that need to be mitigated or addressed for each system along with the date items/plans of action & milestones are updated or closed.
• Maintain current software and hardware licenses and ensure security related documentation is current and accessible to properly authorized individuals.
• Assist in coordinating requirements to make sure log files and audits are capable for being reviewed for all systems and that authentication policies are audited for compliance.
• Prepare reports as required to relay system health and progress or ongoing projects or corrective actions.
• Coordinate with MTF senior leadership and user-group representatives to minimize disruption to ongoing healthcare operations during construction.
• Coordinates with respective personnel to ensure hardware and software components of the network infrastructure are properly configured. Create and Maintain instructions and SOPs concerning system security and daily operations.
• Assist in documenting assessment of security events to determine impact and implements corrective actions and ensures the application of information security/information assurance policies, principles and practices in the delivery of IT services.
• Assist with ensuring systems will meet DoD, Army, and MHS policies to ensure compliance. Builds training records and standard operation procedures for new systems to maintain and enhance IS security programs, policies, procedures, and tools.
• Ensures hardware and software components of the network infrastructure are properly configured. Validates that the security features and controls are appropriate to the intended level of system operation and are in accordance with Security Technical Implementation Guides (STIGs). Maintain instructions and SOPs concerning system security and daily operations.
• Represent the Defense Health Agency – Facilities Enterprise (DHA-FE) as a representative/liaison to the Medical Treatment Facility (MTF) and subject matter expert/technical advisor for facility transformation and clinical integration as it relates to operations, training, maintenance, servicing, and systems documentation.
• Collect hardware system documents for Program of Record (POR) system.
• Record training, create slide decks, and provide training if needed on Program of Record systems for continuity purposes.
• Understand and apply the Risk Management Framework and eMASS procedures that are involved for system authorization, validation, and compliance.
• Provide logistical representation for the Project Office, IMD customer support and IO&T equipment transfers between hand receipts.
• Observe and report on particular phases of planning, design, and construction, and issues as they arise as well as documenting these items.
• Report all requests from the construction contractor which may impact: Schedule, scope, budget, and/or performance as related to eMASS and tracking systems documentation.
• Provide technical review of drawings, submittals, Architectural Supplemental Information (ASIs), Request For Information (RFIs), and other documentation associated with the project in accordance with codes, criteria, and standards to support the eMASS and tracking systems documentation.
• Coordinate project required to the MTF to comply with project contract requirements while mitigating impacts to healthcare operations and minimizing contract modifications.
• Assist in coordinating the tracking and documentation to/from existing facilities to newly constructed or renovated facilities, within budget and schedule targets for the project.
• Assist with project status and coordination efforts, including witnessing key project milestones as related to system installation, testing, and equipment installation and testing.
• Provide healthcare facility technical advice to the Construction Agent to support the quality assurance field test procedures for specialized mechanical, electrical, medical gas, communication, low voltage systems, and electronic systems as related to entry into eMASS and successfully progressing Facility Related Control Systems and Personal Property systems through the Risk Management Framework process.
• Participate in the Construction Agent-led project site inspections (one site walk per week minimum with USACE QA) to validate that construction progress is in compliance with project objectives; applicable codes, criteria & standards; and within established schedule milestones in order to facilitate coordination with MTF operations and the IOT of facilities.
• The employee uses judgment and originality by interpreting data; planning the work, and refining the methods and techniques being used. Exercises judgment to continually evaluate and recommend the adoption of new network security methods that will enhance capabilities.

Job Requirements and Essential Skills

• Associates or Bachelor’s Degree or 3 or more years’ experience in security management.
• Knowledge and application of processes, policies, methods and procedures affecting Military health facility construction, outfitting, and transition.
• Proficient in the use of Microsoft Office Programs (Excel, PowerPoint, Word), SharePoint, and Microsoft Project and TEAMS.

NIKA is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.